What US property-management tools can't do
The rent-collection basics are table stakes. These four are the Ontario/RTA wedge — the compliance work that keeps a portfolio out of trouble at the Landlord and Tenant Board.
LTB forms built in
Generate a form-perfect, LTB-ready N4 in minutes — every date, amount, and service rule checked for you. L1, N5, and N12 generation are on the roadmap, with free step-by-step guides available now.
Most US tools: no Ontario LTB forms at all.
See the N4 generatorRent ledgers built for Ontario
Track rent and payments per lease, see portfolio-wide arrears at a glance, and carry penny-perfect amounts straight into your N4 — a rent ledger the LTB will accept.
Most US tools: generic ledgers with no path to an LTB filing.
What the LTB expectsProof-of-service records
Every N4 comes with an auto-generated Certificate of Service, plus email open-tracking and a hearing-ready Service Record export that bundles the notice, certificate, and delivery log.
Most US tools: no certificate of service, no hearing record.
Certificate of Service guide7-year retention for hearings
On Pro and Business plans, every notice, certificate, and service record is retained for 7 years as an immutable record — so it's there when a hearing lands months later.
Most US tools: retention tuned to US states, not the RTA.
Why it matters at the LTBEverything in one compliance workspace
From serving a single N4 to running arrears across a whole portfolio — with your team.
N4 & LTB compliance
The form-perfect N4 that started it all — every date, amount, and rule checked for you.
Regulation-Ready
Built to adapt to LTB rule changes and future Residential Tenancies Act amendments, so your N4 stays compliant automatically.
Smart Date Math
Termination dates auto-calculated from rent frequency, service method (+5 days mail, +1 courier), and notice-period rules.
Blacklist Protection
NSF charges, damage costs, and other non-qualifying items that could void your notice are flagged and blocked automatically.
Penny-Perfect Amounts
Rent owing is calculated to the cent — no rounding errors that could invalidate your N4 at the hearing.
Free Certificate of Service
Every N4 includes an auto-generated Certificate of Service PDF — free on every plan and one-time purchase, ready to file with your L1.
Delivery & proof of service
Serve the notice, prove exactly when it landed, and keep a hearing-ready record.
Email Delivery + Open Tracking
Email the notice to your tenant and watch a live timeline of delivered and opened events for every recipient.
Automatic Deemed-Served Dates
The legal served date is calculated for you by delivery method (+5 days mail, +1 courier, 0 for personal service).
Status Tracking, Resend & Duplicate
Every notice moves from draft to served to viewed — resend to tenants or duplicate a past notice in a click.
Hearing-Ready Service Record
Export one PDF bundling the N4, Certificate of Service, and full delivery log — ready to file at the LTB.
7-Year Audit Trail
Every notice and service record is retained for 7 years as an immutable record for LTB proceedings.
Print & Ship
Prefer paper? We print your notice and mail it via Canada Post Xpresspost with a tracking number.
Portfolio & team
Manage properties, tenants, and rent across your whole portfolio — with your team.
Overview Dashboard
Upcoming termination deadlines, drafts to finish, recently served notices, and portfolio-wide arrears at a glance.
Saved Properties, Tenants & Landlords
Store properties, tenants, and multiple landlord profiles once — notices auto-fill from them so you never re-type.
Rent Ledger & Arrears Tracking
Track rent and payments per lease and see portfolio-wide arrears — wired straight into N4 prefill.
Bulk CSV Import
Import properties and tenants from Rentvine or any PMS with smart column matching and automatic de-duplication.
Team Seats
Invite clerks to a shared workspace so your team can manage notices, properties, and tenants together.
L1, N5, and N12 generation are on the roadmap — detailed guides are available now in our LTB forms library, and you can compare every plan on the features page.
EasyServe vs generic PM software
US property-management tools and spreadsheets handle the money. Only EasyServe handles the Ontario LTB compliance that actually ends a non-paying tenancy.
| Capability | Generic (US) PM software | Spreadsheets / DIY | EasyServe Best |
|---|---|---|---|
| Ontario LTB N4 generation | |||
| Auto Certificate of Service / proof of service | |||
| Bill 60 deemed-service date math | |||
| Per-lease rent ledger + portfolio arrears | |||
| 7-year retention for LTB hearings | |||
| Built for Ontario's Residential Tenancies Act |
Weighing specific tools? See EasyServe vs OntarioLandlord.ca, EasyServe vs SingleKey, or the free N4 PDF vs a generator.
Priced for Ontario landlords and PMs
Try it for a single notice, or manage a whole portfolio on a plan.
Pro — $39/mo
For a solo landlord, up to 10 units. Saved properties and tenants, rent ledger, unlimited notices with proof of service, and 7-year retention.
Business — $89/mo
For property managers and teams, up to 100 units. Everything in Pro plus 3 seats (owner + 2 clerks), bulk CSV import, and the hearing-ready Service Record export.
You can also generate a single N4 for a one-time $9, no account required. See full pricing.
100+ units? Talk to sales.
Bulk N4 generation, unlimited seats, SSO, audit-trail export, and a dedicated CSM.
Ontario landlord software FAQs
Run your Ontario rentals in one place
Start free, or generate a single N4 for $9 — then keep your whole portfolio compliant.